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This kind of software can tackle everything including event marketing, relationship management, project management, and more. Determine if you need other event management software. It’s worth looking into an all-in one solution, like WildApricot, that can keep everything organized in one place.

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Determine if you need event registration software to make the process easier. There are a variety of different software tools that can help streamline the event process.

Then use tools to find potential sponsors. Contact your existing supporters and contacts.

Identify and contact sponsors/partners. Getting event sponsorship can be a huge boost.

Who will you need on hand during the event?

Identify and confirm speakers/presenters/entertainers.

This includes ensuring staff and/or volunteers are identified to manage specific tasks – e.g., media relations, VIP coordination, printed material design & printing coordination, signage, online /social media, etc.

Start building out an event website or pages on your website that describe the event.

This includes selecting an event manager or chair, and establishing sub-committee chairs.

Create an event budget. Based on the costs above, you’ll be able to determine how much your event will cost - and if you’ll need to reduce any of them!.

Get cost estimates. Some costs you might need to consider are:.

Develop an event master plan. Ironing out every detail will help ensure you don’t miss a thing.

Identify venue and negotiate details. What kind of insurance does the venue require? Can you serve alcohol? Determine the requirements before committing.

Select the date. And make sure it doesn’t conflict with any other events taking place in your area, or any major holidays.

(For tips on getting more event attendees, click here.)

Establish your event goals and objectives. Did you want to raise money or awareness? How many attendees are you hoping to get? Establishing it up front will make it easier to gauge the success of your event.

Here’s what you need to do to get started: The further in advance you can start planning, the better - but I’ve noticed that most organizations we work with start planning their big events like galas and fundraisers about 6 months in advance. The First Steps in Your Event Checklist: 4-6 Months Ahead of Event Whatever your event may be, this checklist is the perfect place to start your event planning. Of course, the earlier you can start working on your event, the better - that way you’ll be as prepared as possible when any issues come up (as they probably will).Īnd remember: your event can range from a small workshop to a gala fundraising event. This will help you figure out when to do certain tasks. To help you out every step of the way, I’ve broken down these steps into a few different sections by date, which you can see in the table of contents to the side.

Coordinate with event suppliers (catering, equipment, etc).

Arrange sponsorships and speakers for your event.

The top ten most important steps in planning any event are: Which leads us to my next point… What are the 10 steps to plan an event? Of course, there’ll be some parts of your event that won’t fall exactly into these categories, but these must-haves are an important jumping off point. When you create your event checklist, it should cover the essentials.

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Simply fill out the form below to download your copy. Make planning your next event a breeze with this ultimate event planning checklist. Want a printable copy of this event planning checklist? Fill in the form below! Download Your Copy of the Event Planning Checklist

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This blog post will help you figure out everything you need to plan and execute for your next event.Īnd if you want to learn how to plan an event from start to finish, check out our entire guide here.

Whether you’re running an in-person, hybrid or virtual event, you’re in the right place. Or are you looking for an easy process for your team to follow while planning an event? Are you new to planning events and want a little help?